Labour hire

Rosters and hours, billed without retyping.

The client’s requirement, the people placed against it, the roster they work, the timesheets it produces and the invoice at the end of the month — one chain, one set of records.

BaseLeap — Labour hire order LH-2002 The BaseLeap CRM labour hire orders screen, with the pipeline across statuses
How the work moves

From requirement to invoice.

01

Order

The client’s requirement: roles, headcount, dates, site and rates.

02

Assignment

A person placed against the requirement, with a record of their own.

03

Onboarding

Checklists, tickets and inductions completed before day one.

04

Roster

FIFO cycles, swings, travel days and R&R, built from templates.

05

Timesheet

Captured against the shift, approved by the manager or the client.

06

Invoice

Built per client and per period, from approved hours only.

What it covers

What it covers.

Orders and assignments

The client order carries the requirement; each assignment is its own record with shifts, timesheets, leave and onboarding on it.

FIFO rostering

Roster templates with work days, R&R, travel days, daily hours and cycle length. A master view across every client.

Onboarding and compliance

Onboarding tracked per assignment, with checklists, site inductions, tickets and certifications that expire on schedule.

Timesheets to invoice

Hours captured against the shift, approved by a manager or by the client over email, and invoiced per client per period.

In the product

In detail.

Everything below is in the product today.

Labour hire orders

The client’s requirement, and everything raised to fill it.

  • Assignments, onboarding, timesheets, quotes and invoices as tabs
  • Requirement by role and headcount
  • Pay and charge rates per role
  • Client, site and period on the order
  • Notes, attachments, activity and history
  • Its own layout and status flow as a record type

Assignments

One person, one placement, one record that carries the lot.

  • Scheduled shifts against the assignment
  • Timesheets and approvals
  • Leave taken and leave booked
  • Onboarding progress
  • Start and end dates, rates and cost centre
  • Full change history

Rostering

The swing, the travel and the gaps — before they become a problem.

  • Roster templates: work days, R&R, travel days, daily hours, cycle length
  • Master roster view across clients
  • Coverage dashboard and the unassigned pool
  • Shift swaps with approval
  • Rosters written in the tenant’s own timezone
  • Leave that shows against the roster

Onboarding and compliance

Nobody reaches site without the paperwork that lets them.

  • Onboarding tracked across every assignment
  • Checklist templates with responsible party and due dates
  • Client onboarding checklists
  • Tickets and certifications with expiry reminders
  • Compliance visible on the resource record
  • Documents held against the person, access-restricted

Time and approvals

Hours that can be defended when the client queries them.

  • Timesheets captured against the shift
  • Manager approval queues
  • Client approval by email through the portal
  • Sign-on and sign-off with attendance
  • Leave requests and their approvals
  • Durable clock-on and clock-off

Invoicing

The month’s work, billed from what was actually approved.

  • Labour hire invoicing per client and per period
  • Approved hours only
  • Rate cards and agreements
  • Charges and adjustments
  • Invoices and payments
  • Approval processes where sign-off is required

Ready when you are.

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