One record per asset: what it is, where it is, what it is due for, what has been done to it, and who has it on hire. The workshop and the hire desk work from the same register, so a machine is never serviced and hired out at the same time.
The asset, its category, its site, its purchase and its photos.
Every maintenance regime it carries, each with its own interval.
The service order raised against it, done and signed off.
Every service, report and certificate, on the asset rather than in a folder.
Out on an agreement, priced from a rate card, delivered, returned, inspected and billed.
The parts it consumed, received, counted and replenished.
Cranes, plant, tools or event kit, serviced, certified and hired out from one register.
Every asset on one record: category, location, purchase, photos, documents and custom fields, with one status vocabulary across the platform.
An asset carries many regimes at once: mechanical service, fire suppression, electrical test, each with its own interval and owner.
Every order against the asset, its service reports, and compliance certificates that are configuration rather than code.
A full hire desk: catalogue, rate cards, availability, agreements, delivery and returns, and a stock ledger behind the parts the work consumes.
The main areas of BaseLeap Equipment Hire. Open any of them for the detail, with a closer look at the screens.
The asset, and everything true about it, in one place.
See how it works| Regime | Stream | Every | Next due |
|---|---|---|---|
| 250 h service | Mechanical | 250 h | 4,250 h |
| Fire suppression check | Fire | 6 months | 3 Dec 2026 |
| Electrical test & tag | Electrical | 12 months | 18 Feb 2027 |
| Annual major service | Mechanical | 12 months | 2 Apr 2027 |
Not one service date: every regime the asset actually carries.
See how it works| Report | Date | Status |
|---|---|---|
| SR-2026-0042 · 500 h service | 27 Sep 2026 | Signed |
| Pressure vessel certificate | 27 Sep 2026 | Issued |
| SR-2026-0019 · 250 h service | 25 Jul 2026 | Signed |
| Electrical test & tag | 2 Apr 2026 | Issued |
What was done, by whom, and the certificate that proves it.
See how it worksThe same register, hired out, delivered, returned and billed.
See how it works| Item | On hand | On order | |
|---|---|---|---|
| Hydraulic oil 68 (L) | 412.5 | 200 | OK |
| Hose assembly 1/2" | 6 | 10 | Low |
| Filter kit CAT 320 | 2 | 0 | Reorder |
| Grease cartridge | 48 | 0 | OK |
What is on the shelf, what is on order, and what the job used.
See how it worksWhen something goes wrong on an asset, it is a case, not an email.
See how it worksFor businesses that hire equipment out: plant and earthmoving, access, generators and site gear, tools, and AV and event kit. The desk quotes, reserves, signs, delivers, takes back and bills, and because the machines are the ones on your asset register, a service that is due takes a machine off the board by itself.
Priced from the customer’s rate card, with discounts and delivery, and sent as a PDF.
A specific machine is committed, checked against every other booking and service.
The agreement signed in person or by email link; photos, meter and signature at handover.
Delivered by a job on the dispatch board, extended or re-priced while it is out.
Checked in, inspected, and any damage or loss charged on the spot.
One invoice for a short hire, or billed by week, fortnight or month for a long one.
What you advertise, and the actual machines behind it.
The price a hire desk would work out by hand, every time.
A machine cannot be promised twice. Not by a race, not by a second tab.
The paperwork the argument about damage will turn on.
The truck, the docket and the walk-around, all on the hire.
What is out, what is overdue, and what has not been billed.
Plant hire and AV hire differ by configuration, not by code: charge periods, rounding, weekends and public holidays, lifecycle stages and discount rules are all settings.
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