Field service

Dispatch the job, invoice the job.

Quote it, schedule it, dispatch it, do it on site and invoice it — on one order, with the site, the asset, the crew and the cost all on the same record.

BaseLeap — Service order FS-3019 The BaseLeap CRM service orders screen, with overview statistics and order filters
How the work moves

A job, end to end.

01

Quote

Priced from service types, rate cards and inventory, and sent from the record.

02

Service order

Raised against a customer, a site and an asset, with the crew and the parts it needs.

03

Dispatch

Onto the board and into somebody’s day. Multi-day work shows on every day it spans.

04

On site

The field app: checklists, parts, photos, the clock and a signed report — offline if there is no coverage.

05

Pending QA

Report checked, hours and parts verified, the client’s PO captured before it can close.

06

Invoice

Built from the hours and parts actually logged, not the ones estimated.

What it covers

What it covers.

Work order management

Service orders by record type, each with its own layout, status flow and QA gate. Checklists, time, materials, quotes and invoices all live on the order.

Dispatch and rostering

A board with timeline, calendar and list views, an unassigned tray, rosters built from templates, and live time and attendance.

Resource management

Technicians with skills, charge-out rates, tickets, certifications, availability and leave — and what each is qualified to be sent to.

Sites and assets

Customer sites with their equipment and their order history, mapped, and the maintenance schedules that raise the next job.

In the product

In detail.

Everything below is in the product today.

Work orders

One order carries the whole job, and nothing about it lives in a side note.

  • Field Service and Mechanical Service Order record types
  • A stage path with a QA gate before completion
  • Checklists, time & materials, quotes and invoices on the order
  • Attachments, activity, notes and full field history
  • Saved views, bulk actions and server-side paging
  • Multi-day orders on every day they span

Scheduling and dispatch

Who is going, when, and what happens when it changes.

  • Dispatch board in timeline, calendar and list views
  • Unassigned tray and drag-to-assign
  • Field service rosters from reusable templates
  • Time and attendance with live presence
  • Leave requests and shift swaps
  • Coverage and capacity at a glance

The field app

A phone-first app the technician works in, not a cut-down web page.

  • My Day, the job, the asset and its history
  • Checklists, parts, photos and a drawn signature
  • Clock on and off against the order
  • Service reports completed and signed on site
  • Works offline and replays in order when signal returns
  • Pricing hidden from the crew

Resources and compliance

Who you can send, and what happens when a ticket lapses.

  • Resource records with roster and compliance tabs
  • Skills and skill levels with charge-out rates
  • Tickets and certifications with expiry reminders
  • Job categories, service types and checklist templates
  • Restricted access for field technicians
  • Cases, incidents, investigations and corrective actions

Sites, assets and maintenance

The place, the thing in it, and what it is due for.

  • Site records with address, manager and region
  • Equipment and order history on the site
  • Every site on a map, geocoded from the address
  • Maintenance schedules — many regimes on one asset
  • Intervals by date or by metric, scheduled automatically
  • Service history and compliance certificates on the record

Quoting, cost and invoicing

What it was quoted at, what it cost, and what the customer is billed.

  • Quotes with labour, materials, equipment and charges broken out
  • Charges, variations and signed adjustments
  • Purchase orders raised against the job
  • Parts off the shelf or bought at the counter
  • The client’s PO required before completing or invoicing
  • Invoices, payments and agreements
Field app

The work happens in a van, not at a desk.

Your tradies get their day, the job, the equipment they're servicing, a clock and the full history, on the phone, on site. Time is logged against the job and lands in the office the same moment.

  • My Day, with multi-day jobs on every day they run
  • Clock on and off, with the log grouped by day
  • Service reports, checklists and parts against the asset
  • The order's full activity timeline, as the office sees it
  • Works offline and syncs when coverage returns
9:41
The BaseLeap field app on a phone, showing My Day with the technician's service orders for Friday

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