Orders, assignments, FIFO rosters, onboarding, timesheets and the monthly invoice. Each area below is in the product today; the pictures are close-ups of the screens and of the components they are built from.
The client's requirement, and everything raised to fill it.
An order captures who the client needs, how many, where and at what rates. Assignments, onboarding, timesheets, quotes and invoices sit on the order as tabs, and fulfilment shows at a glance how many roles are filled.
One person, one placement, one record that carries the lot.
Each placement is an assignment with its own dates, rates, roster and cost centre. Shifts, timesheets, leave and onboarding progress all live on it, so the history of a placement is in one place.
The swing, the travel and the gaps, before they become a problem.
Roster templates define work days, R&R, travel days, daily hours and cycle length. Shifts generate from the template, and the master roster shows every client, panel and person across the month with gaps and pending leave flagged.
Nobody reaches site without the paperwork that lets them.
Onboarding checklists are tracked per assignment, with a responsible party and due date on every item. Tickets and certifications carry expiry dates, and compliance is visible on the person's record wherever they are placed.
| Ticket | Expires | Status |
|---|---|---|
| Working at Heights | 14 Mar 2027 | Valid |
| Confined Space Entry | 2 Nov 2026 | Expiring |
| HR Truck Licence | 19 Jun 2028 | Valid |
| Site Induction — Pit 3 | 28 Sep 2026 | Expired |
| First Aid (HLTAID011) | 5 Feb 2027 | Valid |
Hours that can be defended when the client queries them.
Hours are captured against the shift, from sign-on and sign-off or entered by the day. Managers approve in a queue, or the client approves by email through the portal, and a correction after approval is recorded with a name and a reason.
| Day | Times | Hours | Amount |
|---|---|---|---|
| Mon 5 Oct | 06:00 – 18:00 | 11.5 | $598.00 |
| Tue 6 Oct | 06:00 – 18:00 | 11.5 | $598.00 |
| Wed 7 Oct | 06:00 – 18:00 | 11.5 | $598.00 |
| Thu 8 Oct | 06:00 – 16:30 | 10.0 | $520.00 |
The month's work, billed from what was actually approved.
Approved timesheets are grouped by client and order, ready to invoice. One click builds the invoice for the period from approved hours only, at the rates on the order.
| Item | Qty | Amount |
|---|---|---|
| Labour — Diesel Fitter (actual hours) | 7.5 | $900.00 |
| Hydraulic hose assembly | 2 | $386.40 |
| Call-out fee | 1 | $180.00 |
| Adjustment — goodwill | 1 | −$50.00 |
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